Autonomous SQL Account Workflow Engine
Automate your SQL Account sales, warehouse, and cash flow workflows
Connect your on-premise SQL Account database to autonomous AI workflows. Eliminate manual quotation typing, give field teams real-time warehouse stock checks, and automate debtor collection across WhatsApp, phone, and daily operational schedules.
Live 20-minute tailored walkthrough · Zero firewall changes · Connects to your existing database
Built for the daily reality of Malaysian wholesale and distribution
Solve back-office bottlenecks and keep field sales moving fast without adding headcount
The WhatsApp voice note bottleneck
The problem: Outdoor sales reps and buyers send rushed WhatsApp voice notes or text messages asking for price quotes and stock availability. Back-office clerks spend hours manually checking stock, looking up customer discount tiers, typing quotes, and emailing PDFs.
How Aima solves it: Aima reads WhatsApp voice notes or text messages, queries live SQL Account stock, applies negotiated customer discounts, generates an official PDF quotation, and logs the draft Sales Order.
Multi-warehouse stock blindness
The problem: Sales reps visiting clients in the field cannot see what is physically in the warehouse versus already reserved for pending delivery orders. They call warehouse managers repeatedly, disrupting packing operations.
How Aima solves it: Reps check live available and reserved stock in seconds by sending a quick WhatsApp message or calling their dedicated voice agent before promising delivery dates to buyers.
Debtor aging and cash flow delays
The problem: Malaysian wholesale businesses run on 30, 60, or 90-day payment terms. Reps avoid chasing debt to protect client goodwill, while finance teams do not have time to call hundreds of overdue accounts.
How Aima solves it: Aima inspects debtor aging buckets, alerts management when accounts exceed credit limits, and sends polite payment reminders with current statements in Bahasa Melayu or English.
Full operational control inside SQL Account
Read and write data with complete relational consistency across all core business modules
B2B Order-to-Cash Workflow
Turn buyer inquiries into confirmed quotations and sales orders
Customer-specific discount tiers
Applies exact contractor rates, trade terms, and volume discounts assigned to each debtor account.
Instant quotation & order drafting
Generates official sales quotations and sales orders in SQL Account with automatic SST tax calculations.
Delivery order status checks
Lets customers and logistics drivers track delivery order dispatch and fulfillment status on demand.
Multi-Warehouse Inventory Visibility Workflow
Real-time stock balance checks across all depots and branches
Multi-location balance inquiries
Checks physical, available, and reserved balances across your central warehouse and regional depots.
Batch numbers and expiry dates
Tracks specific batch allocations and expiry schedules for food, chemicals, and industrial supplies.
Movement history and audit cards
Audits stock adjustments, recent receipts, and usage trends across individual product lines.
Automated Accounts Receivable & Debtor Workflow
Protect operating cash flow and collect outstanding invoices on time
Debtor aging audits
Monitors 30, 60, 90, and 120+ day balances to prevent further shipments to delinquent accounts.
Bilingual payment reminders
Sends friendly, professional payment notifications with attached invoice statements via WhatsApp.
Official receipt and knockoff tracking
Records customer payment collections and maps knockoffs directly against open invoices.
Keep your accounting data safe inside your office
Most Malaysian wholesale companies maintain SQL Account on an internal office PC. Connecting remote staff traditionally meant opening your office network to severe security threats. Aima connects your team safely without exposing your office network.
Outbound-only secure connection
The lightweight connector initiates a private, encrypted outbound session from your office PC. Your office router remains strictly closed, keeping your internal network completely invisible to online scanners.
Your accounting data never leaves your office
Your financial databases, customer ledgers, and pricing rules remain entirely inside your office. Aima queries only the specific items requested during a customer inquiry.
Zero changes to office network or broadband
Runs on your existing office broadband (Maxis, Unifi, Time). Requires no static IP, no leased lines, and no expensive IT hardware changes.
Ready to see Aima live on your SQL Account database?
Book a 20-minute tailored workflow review. We demonstrate stock inquiries, order drafting, and debtor reminders on your data.
Common Questions
Frequently asked questions about SQL Account AI automation
Everything business owners, finance heads, and operations teams ask about connecting SQL Account to WhatsApp and voice telephony.
See how Aima automates your SQL Account workflows
Schedule a 1-on-1 strategy call with our Malaysia ERP specialist. We will review your quotation, warehouse, and debt collection workflows and show you live system interactions.
20 minutes · Live screen share · Tailored to your specific SQL Account setup